Field coordinator – Ukraine – Ukraine

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This is a full-time, 6-month term position located in Ukraine. This position is dependent on obtaining a work permit/visa for the country that Medical Teams International will help coordinate.

The Field Coordinator is a leadership position in the field who manages program and support functions, including but not limited to compliance, safety/security, finance, logistics, human resources and field-level coordination and external representation. The Field Coordinator is responsible for planning and implementing operational activities in compliance with organizational policies/procedures and applicable local regulations. The position reports to the Country Director.

International call for medical teams:

By daring to love like Jesus, we boldly break down barriers to health and restore wholeness to a hurting world.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Policy/Procedures

  • Ensures that the procedures and directives of the medical teams are implemented
  • Ensures that donor regulations applicable to field-implemented projects regarding finance, logistics, security, human resources and administration are closely followed.
  • Ensures that the field office complies with all applicable local methods
  • Sets up a compliance monitoring system in the field in collaboration with the country team.

Program implementation

  • Manages the Medical Coordinator and ensures that implementation is carried out in accordance with established program plans, SOPs and global guidelines
  • Manage the development of new response strategies in collaboration with technical managers
  • Identify new local partners and continue relationships with established local partners
  • Support the Country Director in the development of new concept notes and proposals
  • Provide strategic advice and day-to-day operational leadership to the Country Team

Logistics

  • Oversees and supports the supply chain from procurement planning, procurement of supplies and services, their transportation and storage,
  • Ensures the organization, planning and maintenance of the fleet and equipment, as well as the operation of the means of communication appropriate to the respective region.
  • Oversees the organization, planning and monitoring of inventory and warehouses.
  • Controls the movement of supplies and assets and ensures that all documentation is accurate and up to date.
  • Manages and approves local contracts and leases in a timely manner based on clearance level.
  • Ensures that appropriate legal assistance is obtained in all relevant situations in collaboration with the Country Team.
  • Ensures that resources and assets are assigned and delivered to execute regular operational activities.
  • Ensures that offices/guesthouses and other premises are managed in accordance with organizational protocol and standards.

Finance

  • Oversees the management of finances and administration in the field.
  • Ensures proper management of finances in the field, including planning, authorization of expenditures and reporting.
  • Oversees and controls the finances of field transactions ensuring that smooth and transparent financial systems and operations are implemented in the field offices.
  • Produce content for new budgets covering operational needs and provide advice on operations-related budgeting, including a capital equipment replacement plan,
  • Maintain a close working relationship with the Director of Finance and Administration to ensure comprehensive and coordinated support to operations.
  • Identify, manage and report any financial risk, including underspending or overspending, fraud and abuse.
  • Monitors financial performance of subrecipients and others with contractual award.

Human resources and administration

  • Ensures human resource management in accordance with available manuals and local laws.
  • Ensure site staff in the field have annual performance plans and reviews; and that performance reviews are completed on time.
  • Ensure that staff respect the applicable ethical standards and the value of the organization, collaborate in disciplinary measures.
  • Within the organization and in conjunction with HR, identify areas of staff knowledge that need to be strengthened and work with supervisors and staff to provide the appropriate training, with the aim of contributing to staff retention.
  • Manages and supervises the management of field offices. This includes managing some or all of the support staff, logistics, human resources and field office administration, finance and security.
  • Ensures that staff attend mandatory trainings at regular intervals.

Safety and security

  • Provides security management and ensures the security of personnel, premises, equipment and assets.
  • Monitors the context and analyzes the risks and reports on the security situation and develops security procedures adapted to the context.
  • Serves as the field security focal point, attends meetings and gathers relevant information that may affect program performance.
  • Ensures that the Security Management Plan and SOPs are regularly updated.
  • Assists the Country Director in resolving specific security incidents.
  • Provides support and oversight to management in the implementation of security policies and procedures
  • Ensure staff are trained in basic security procedures.
  • Ensure that all office and residential locations are safe and secure.

Follow-up and supervision

  • Monitors and updates the Country Team through regular reporting on the overall Field Office performance and contextual situation.
  • Coaches and mentors field staff to ensure high performance and staff retention.
  • Makes regular supervisory visits to the field and to clinics.
  • Supports the establishment and implementation of beneficiary accountability mechanisms.
  • Supports joint supervisions implemented by donors and government authorities.
  • Monitors the performance of constructions and rehabilitation activities.

Representation

  • Builds professional relationships and networks with other partners and government authorities.
  • Represents the organization at the regional level, including general meetings with donors, humanitarian actors, local authorities, protocol meetings, security meetings, as well as sector program meetings at the request of the coordination of the assignment.
  • Represents and manages the visit of donor representatives/visitors from headquarters/other stakeholders whenever requested.
  • Coordinates government reports and updates in collaboration with the country team.
  • Initiate and finalize technical agreement and memoranda at field level.

Other tasks:

  • Ensure that appropriate and effective delegations are implemented when staff are absent.
  • Adheres to the organization’s code of conduct, the PSEA and other ethical standards.
  • Ensures the protection of program participants and employees by promoting an environment of awareness and adhering to the Code of Conduct provisions of the Policies for the Protection of Medical Teams from Sexual Exploitation and Abuse and Protection of Children and Vulnerable Adults.
  • Implement other activities assigned by the Country Director.

EDUCATION, LICENSES AND CERTIFICATIONS

  • A master’s degree in the humanities, social sciences, health or related fields is required.
  • Valid passport
  • Valid driver’s license

LIVE

  • Previous experience in health and nutrition programs is desirable
  • Relevant experience in humanitarian response management of 4 years or more
  • Experience in an emergency/humanitarian setting, including experience in developing countries.
  • Experience in financial management and/or logistics.
  • Experience in security management is desirable
  • Experience working with multiple stakeholders including authorities, local NGOs, international agencies and the UN.

KNOWLEDGE, SKILLS AND ABILITIES

  • Dedication to the mission of Medical Teams International.
  • Commitment to organizational strengthening and programmatic growth based on humanitarian needs.
  • Good understanding of humanitarian standards, protection and accountability.
  • Strong organizational and administrative capacity, including proficiency in budget development and management.
  • Excellent English language skills (written, spoken)
  • Good report writing skills.
  • Previous management and leadership experience in humanitarian emergencies.
  • Very good interpersonal skills and team spirit
  • Good computer skills Microsoft Office, Outlook, Excel and other computer systems
  • Excellent diplomatic, communication and representation skills.
  • Proven ability to develop strong and positive relationships with all humanitarian actors.
  • Excellent problem solving skills and quick learner.
  • Ability to work independently and proactively.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Physical requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform essential functions.

  • Frequent use of personal computer, database and digital platforms, and other office productivity machinery, such as computer copier and printer.
  • Frequently uses hands, fingers and arms to reach, manipulate, touch or feel equipment, medical instruments, materials, computers.
  • Frequent communication and exchange of information between colleagues and people involved, which requires the ability to speak, hear, transmit and express oneself.
  • Frequent near vision and ability to adjust focus.
  • Climbing/descending stairs, steps or a ladder occasionally
  • Traveling occasionally inside an office to access filing cabinets, office machinery, meet colleagues, etc.
  • The employee must occasionally lift and/or move up to 30 pounds.
  • Rarely or occasionally takes positions to stoop, kneel, crouch, or crawl.
  • If in a travel situation, occasional to frequent crossing over rough or steep terrain by motor vehicle or on foot.

Working environment:

The work environment characteristics described here are representative of those an employee encounters in performing the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform essential functions.

  • The noise level in the working environment is generally moderately quiet.
  • The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited sanitation facilities, extreme weather conditions and very basic living conditions.

How to register

Click HERE to apply on our website!

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